Location: Nashville, TN
Employment Type: Full-Time
Experience Level: 1-3 Years
Reports To: Vice President / Client Manager
Who We Are
MJM Architects, Inc. is a national, employee-owned design firm that creates purposeful, engaging spaces where people work, live, shop, and play. Our integrated architecture, interior design, structural, and MEP engineering services support long-term partnerships with Fortune 500 clients and growing businesses alike.
As a 100% Employee-Owned Company, we believe in investing in our people. That includes helping the next generation of architects gain the skills, experience, and mentorship to thrive in a collaborative, real-world setting.
MJM has professionals licensed in all 50 states and Ontario. Currently operating with a staff of 65 people and located in Nashville TN, MJM Architects provides a high energy work environment for emerging professionals.
Job Description:
As we continue to grow and take on new projects, we have an immediate need for a Project Administrator to join our team. This highly organized and proactive individual will play a critical role supporting our client teams in the planning, coordination, and delivery of successful architectural and engineering projects, managing administrative workflows throughout the project lifecycle, including budgeting, billing, project setup, scheduling, and financial tracking.
The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities and shifting deadlines across concurrent projects. This position offers hands-on experience in project coordination and operations within a non-client-facing role in the architecture, engineering, and construction (AEC) industry, with opportunities for internal growth and advancement.
Responsibilities
Create | Project Setup & Documentation
Create and maintain project records in internal systems (ERP, CRM, scheduling)
Support contract administration: assist in drafting scopes, budgets, and schedules for proposals and additional service requests
Budget | Billing & Financial Support
Create and update project budgets and forecasts with input from Project Managers
Monitor and track project budget vs. actual performance and proactively flag deviations
Assist and coordinate with accounting on billing, invoice and expense processing, and time-entry compliance; perform light bookkeeping and project accounting
Plan | Scheduling & Workflow Support
Maintain and update project schedules in collaboration with production teams
Track project timelines, key deliverables and milestones to ensure deadlines are met
Assist with resource allocation across the team and with cross-team collaboration
Track | Reporting & Controls
Prepare project status reports for PMs, Client Managers, or VPs
Support bi-weekly project reviews and help maintain compliance with internal project delivery standards
Communicate with internal teams and external partners to gather information and provide project update
Support | Administrative & Team Organization
Organize internal meetings, take and distribute notes, track action items
Support onboarding of new team members within client groups as needed
Contribute to continuous improvement initiatives around project delivery
Identify and resolve administrative issues that may impact project progress
Qualifications
Bachelor’s degree in architecture, engineering, construction management, business administration, or a related field. Equivalent experience is also accepted.
1–3 years of experience in a project support, operations support, or administrative role, preferably in the AEC industry.
Excellent written and verbal communication skills.
Strong computer skills, including Microsoft Word, Excel, and Outlook.
Experience with project management or ERP software (e.g., Deltek VantagePoint, Newforma, Mosaic, or similar) is a plus.
Basic understanding of project budgets, schedules, and contract documents.
Comfortable managing multiple tasks and shifting priorities in a fast-paced environment.
Exceptional organizational skills and attention to detail with a strong sense of accountability.
Experience with proposal or RFP writing is a plus.
Benefits
Competitive compensation and benefits based on qualifications and experience
Profit Sharing issued quarterly to full-time employees
401k with matching contribution available to full-time employees
Employee Stock Ownership Plan (ESOP)
Comprehensive medical, dental, and vision insurance options
Generous PTO and paid holidays
Professional Development support (licensure, mentoring, community involvement)
A small-team environment with direct responsibility, minimal bureaucracy, and opportunities for rapid technical growth
Professional Growth at MJM
NCARB AXP support and exam reimbursement
Continuing Education funding and support
Leadership and Project Management development opportunities
Participation in our Employee Ownership and firm-wide initiative
Why MJM?
At MJM you’re not just launching your career, you’re becoming a part of something bigger. As an employee-owner, your work has impact, your growth is prioritized, and your voice matters.
